BON VOYAGE HOLIDAYS - Booking Terms & Conditions
Bon Voyage Holidays is marketing and / or co-ordinating package tours (hereinafter for sake of brevity referred to as "Tours") under its brand name Bon Voyage.
You / Client / Customer / Tour Participant: means the person/s in whose name and/or on whose behalf the booking is made and/or whose name is on the booking form and invoice. We / Company: means Bon Voyage. Infant / Child: An ‘Infant’ means a person below the age of two years, and a ‘Child’ means a person from the age of two and below the age of twelve years. Independent Contractor: means supplier of any infrastructural facility and shall include hotel managements, airlines, caterers, restaurants, places of entertainment like theme parks, museums, and the like, railway, ferry, cruise, coach or any other person or organization selected by the Company to render services to the Tour Participant. Company’s tours are sold subject to the following Terms and Conditions, as well as how to book rules and the contract between the Company and the Tour participant shall be governed by the same. No person including the employee/s and the agent/s of the Company even in writing has the authority to alter, amend, modify or waive any stipulation, representation, term or condition set forth in this document. Also assurance of any service or facility given by any employee/ agent of the Company, which is contrary to what is set forth in the website, price grid, and invoice, shall not be binding on the Company under any circumstance whatsoever. All tours are subject to laws, rules of RBI/GOI. Rights of admission to the tour reserved.
We strive to make the contents of the as accurate as possible and ahead of the forthcoming travel season. It describes services/amenities that are available under normal circumstances. However events, circumstances and factors beyond our control like traffic, bad weather, fairs, festivals, strikes, change of management/closure of hotels/restaurants, over booking of hotels/flights, cancellation/ re-routing/re-scheduling of flights, rail or roadways, closure of / restricted entry at a place of sightseeing can affect the availability of services and necessitate change of routes/ itineraries. It may even necessitate stay in hotels in alternate city/ies or away from the one mentioned in the website. While every effort is made to maintain our services and follow the itinerary in the website, in few unavoidable instances we reserve the right to alter, amend, change or modify the Tour Package, Itineraries, Tour Schedule, Travel Plan, Sightseeing etc. Where we come to know of the changes/events sufficiently in advance we will notify you during booking or prior to departure. Otherwise our Guide or local representative will inform you of the changes on the spot and we solicit your full co-operation in accepting such circumstantial changes. Therefore no grievance regarding any itinerary/service change which we are constrained to make, will be entertained from the tour participant during or after the tour.
SCOPE OF ACTIVITY
The Company is a travel and holiday organizer. We do not own/control/operate any Airline, Cruise lines, Railways, Coach Company, Hotel or any other independent contractor or service provider in relation with services mentioned in this website. Though we select all the ingredients, independent contractors, service providers for your holiday with due care we cannot assume responsibility for delay, deficiency or default if any in the services of such independent contractors, service providers, their management or staff leading to any injury/death/loss/damage to property or any such eventuality which do not fall within the scope of our normal selection and inspection process whilst engaging them. We are also not responsible for delay or deficiency in services of all independent contractors/service providers that may be borne out of any act or actions of co-traveler, co-tour participant which may result in tour participant not availing some or all services on the tour as per website.
As you will be outdoors most of the time sightseeing we select hotels which are comfortable whilst keeping cost down. Most hotel rooms have private bath or shower. We take extra care to select hotel locations in either the city centre or away from it depending on the tour journey. Hotels do not have air conditioner or fan due to favorable weather condition. As hotel rooms are smaller we recommend maximum 3 persons in a room for your own comfort. Triple rooms are usually no larger than twin rooms, and the third bed is often a rollaway cot put in a twin bedded room for the night.
CHILD ACCOMMODATION (UNDER 12 YRS)
It is expressly stated and it be understood that any child below 12 years paying the special ‘without bed’ rate will not be provided bed in the hotel under any circumstance. In case the tour participant on his own makes a change in rooming while on tour the company will not be bound to refund or pay compensation towards such change/s. If any such change in rooming by the tour participant attracts additional charge he/she shall be bound to directly pay the same directly to the hotel concerned.
Tour Participants traveling by air will be subject to the airline restrictions/limitation on baggage weight/size/pieces. It is currently 20 kg per person on Economy Class for all destinations except on flights to USA and Canada where a person is permitted to carry 2 pieces of checked-in baggage and one hand bag.
All baggage and personal effects are at all times and in all circumstances the responsibility of the Tour Participant and company shall not be liable for their loss by airline/cruise/coach or any other carrier whilst on the tour.
Tour participants are advised to carry valuables on their person at all times. Wherever Safe Deposit Lockers are available you are advised to avail this facility in safeguarding valuables. In hotels/locations without this facility you should take all the necessary precaution in protecting your valuables. Company or any of the carriers used or its representative/s will not be responsible for loss of valuables or for making good such loss.
Tipping is customary in all parts of the world for services rendered. Your Guide / briefing sheet will guide you in this regard.
HEALTH AND INSURANCE
Tour Participant is bound to inform the Company during booking of the tour if he/she has a medical condition that may affect his/her ability to enjoy and pursue the tour arrangements fully as per the itinerary mentioned in the website. The Company reserves the right where ever warranted to insist on medical fitness certificate any time prior to departure.
It is highly recommended that the Tour Participants acquire adequate insurance cover to secure their life, health and property as may be advised by your insurance agent to cover any eventualities associated with your overseas travel including health, accidental injury, loss, liability and the like depending on your assessment of your risk potential. Insurance if any, included in the tour price may be the standard travel care insurance policy provided by a third party insurance service provider and the scope of the cover may be limited in nature, the details of which shall be provided to you at the time of confirmation of your booking. The Tour Participants are advised to discuss your insurance needs directly with your insurance agent before proceeding on the tour and at your own cost procure any additional cover as may be advised. Please note, Insurance is the subject matter of solicitation, please read the terms and conditions of the insurance document carefully before finalizing your desired insurance cover.
Please note that the Tour Participant would have a direct contractual relation with the insurer and the Company is only a facilitator. Tour participant shall therefore check the accuracy and correctness of the insurance policy and in case of any error or lapse report the same to the Insurer directly and get the same rectified by them, as the Company would not be responsible for the same.
All Tour Participants should hold valid travel documents viz. Passport and visas for travel. It will be the tour participant’s responsibility to apply for visa with complete set of documents required by the embassy/consulate within the stipulated period as advised by the company. In the event the visa application made by Tour Participant or by the company on his/her behalf is rejected by the consulate due to either inadequate supporting documents or for whatever reason or where the visa could not be processed due to late submission of application by the tour participant the company shall not be liable for the eventuality and lead to forfeiture of booking amount paid and no claim whatsoever shall be entertained for the same. All cost, charges in respect of the said visa application shall be borne by the Tour Participant.
The Company would not be responsible in any way in case of any clerical error regarding name, attachment of wrong photograph, duration and type of visa (single / multiple entry) occurring in the embassy/consulate.
Where passport is required to be mailed for visa, company would mail them by reputed courier. In case of transmission delays or loss of passport arising out of such transmission company would not be responsible to compensate the tour participant for any consequence/s thereof.
Further the company should not be held liable in case of loss of documents given by you to us in support of your visa application as the same were forwarded by us to the concerned consulate / embassy through third parties. In such case we will make our best efforts to trace the lost documents and if still the same are not traceable we will assist you in obtaining alternative / certified copies of the thus lost documents from concerned authorities.
The position in respect of cancellation of Tour by the tour participant due to non-availability of travel documents would not change only by virtue of the tour participant having applied for such documents through the Company.
In the event of company exercising its right to amend/alter any tour/holiday advertised in website subsequent to booking of the same by the tour participant, such tour participant shall have the option either to a) Continue with the tour or holiday as amended or altered or b) Accept any alternate tour or holiday which the company may offer. In either case company will not be liable to refund or compensate the tour participant for any consequential loss, damage or additional cost. In the event that the company is unable to conduct a particular tour for whatever reason and the tour participant is not exercising any of the above two options then it shall at its own discretion refund whatever amount collected towards the total cost of the tour without any interest after deducting actual expenses incurred on the services like visa charges, travel insurance, retention charges of the overseas suppliers etc. The tour participant will not be entitled to raise any grievance thereafter in respect of the same.
For the comfort and convenience of our tour participants we may reverse the direction or slightly amend the itinerary which will be advised either at the start of the tour or on tour. In the event any tour participant misses part / whole of the sightseeing tour or any such tour due to delay / indisposition or any other reason whatsoever on his part, then he will not be entitled to claim any refund.
The prices quoted in the website are calculated based on rates prevailing at the time of uploading on the website. The Company reserves the right to amend before the date of departure any tour price published in the website and accordingly recover applicable surcharges to make up for foreign currency fluctuations, changes in the various cross rate of exchange, fuel costs, interest rate on holiday loans etc. All such increases in price must be paid for in full before departure by the Tour Participant
There is no contract between the company and the tour participant until the Company has received the specified non-refundable interest free booking amount. The full payment must be received in accordance with the procedure laid down in the website in the "How to Book & Deposit & Payment Policy" Section. If not paid in accordance with the payment schedule the company reserves the right to cancel the booking with consequent forfeiture of booking amount and apply scale of cancellation charges as mentioned in the website. Any payment made to the Tour participant’s travel agent by the tour participant would not constitute payment to the Company until the same is remitted to the account of the Company.
The Company reserves the right at any time and/or for any reason whatsoever to a) Terminate the contract after acceptance of booking amount but prior to the commencement of tour. In the event, the Company terminates the contract; it may refund the booking amount to the tour participant without payment of any interest thereon after deducting actual expenses incurred on the booking like visa charges, travel insurance, retention charges of overseas suppliers etc. b) Amend, alter, vary or withdraw any tour, holiday, excursion or facility it has advertised or published or to substitute an independent contractor of similar class if it is deemed advisable or necessary. In either case, the company shall not be liable towards any consequential damage, loss or extra cost suffered by the tour participant or to pay any compensation to tour participant.
It is hereby declared that the immunities provided under this contract shall be available to the Company's Managers, including Guides, Employees, Servants and Agents but not to the Independent Contractors selected by the Company.
FORFEITURE OF BOOKING AMOUNT
The Company shall be within its rights to forfeit the non-refundable interest free booking amount paid by tour participant along with the completed booking form for confirmation of the seat(s) on the booked tour and also to recover scale of cancellation charges set out in the ‘Cancellation & Refunds’ section.
The Company reserves the right to determine the quantum of refund payable in case of cancellation or amendment of a Tour due to Force Majeure or Vis Majeure. Such refund would be based on various factors like the number of participants, the cancellation policies of suppliers like hoteliers, coach operators, etc. and the decision of the company on the quantum of refund shall be final and binding on the tour participants.
In case the company exercises its discretion to alter, amend or cancel any tour advertised in the Website and the Tour Participant who has registered for such tour exercising the option to continue with the tour as altered or amended, or to accept any alternate tour which the company may offer, the company shall not be liable for any compensation, damage, additional expense or consequential loss suffered by him/her or to pay any amount as refund to the Tour Participant.
Even in case of a Tour for which the payment was made in Foreign Currency if any, with or without part payment in Indian Rupees the said refund shall be made only in Indian Rupees at prevailing rate on date of refund as per existing Rules and Regulations.
Refund (if any) for amendments and/or cancellation will be paid directly by cheque to Tour Participants by the company. It would take 45 days to process refund and 60 days if tickets are already issued.
There shall be no refund if the Tour Participant fails to join the Group at the commencement of the Tour, or joins the Group late or leaves the Group before culmination of the Tour. If the Tour Participant along with his family is compelled to discontinue the tour due to any reason such as illness, death, loss of passport, no claim shall be entertained for refund of unutilized services.
There shall be no refund if the Tour Participants does not or cannot utilize any service included in cost of tour like meals, rooms, excursions, etc.
As we book services in advance and are bound to honour the payment commitments to service providers, cancellation of services earmarked for a particular departure results in the Company losing money depending upon the time of communication of cancellation to the supplier. Therefore any cancellation of tour booking by tour participant will attract cancellation charges as specified by the company.
In the event of the tour participant cancelling a third party tour/services booked through the company, the Terms and Conditions of such other Tour Operator, including their payment schedule, cancellation; refund etc. shall be applicable, in addition to company’s cancellation rules.
Tour participant should intimate in writing citing reason for cancellation. The computation of the period of notice of cancellation shall commence only from the time the written request reached the Company at its sales outlet during office hours.
Company shall under no circumstance whatsoever be liable to the tour participant or his co-traveler for: 1) Personal injury, sickness, accident, loss, death, delay, discomfort, increased expense, consequential loss and/or damage on account of theft howsoever caused. 2) Temporary or permanent loss/damage to baggage/personal effects howsoever caused. In this condition the expression "howsoever caused" includes willful negligence on the part of any person. 3) Loss of baggage by the Airline/Cruise line/Surface transportation. 4 ) Failure on the part of airline to accommodate tour participant/s despite having confirmed tickets. 5) Airline not allowing tour participant to board the flight for reasons beyond the control of the company. 6) Damage or loss caused due to reasons beyond the control of the company (Force Majeure Vis Majeure). No liability on the part of the Company arising in any way out of this contract in respect of any tour, holiday, excursion facility shall exceed the total amount paid or agreed to be paid for the same and shall in no case include any consequential loss or additional expense whatsoever.
If the tour participant has any complaint in respect of services of any independent contractor, he/she shall immediately notify the same in writing to the independent contractor and hand over copy thereof to the Guide in order to enable the Company to take up the matter with the independent contractor.
Any claim or complaint by the tour participant must be notified to the Company in writing within 7 days of the end of the Tour. No complaint or claim notified after this period will be entertained and the Company shall not incur any liability in respect thereof.
For all claims, disputes of whatsoever nature relating to the tours marketed / coordinated by Bon Voyage Holidays, the courts, forums and tribunals in Mumbai alone shall have exclusive jurisdiction.
HOW TO BOOK
1) DEPOSITS & PAYMENT POLICY
Tour payments are divided into 2 steps. Your reservation will be confirmed upon receipt of your advance non refundable deposit as shown in the table below. Progressive payment is then due as indicated below.
|BOOKING DAY||30 DAYS BEFORE DEPARTURE|
|ALL TOURS||25 % (non refundable)||100%|
These payments can be made via Cash (Pan Card Required), Credit Card, Bank transfer or Foreign Exchange. Incase of Credit Card payments, please check with us for service charges. Incase of bank transfer, all charges applicable by the bank will be borne by the tour participant/traveller. Incase of foreign exchange, kindly check with us for exchange rate which is subject to fluctuation on the day of payment.
Note: Some third party suppliers require 100% payment as early as 90 days before departure. In such cases the same will be communicated to the traveller/s.
2) Booking Changes
Once your booking in confirmed and changes made to the services like land package, air tickets, car rentals, transfers, etc, will incur change penalty depending on the policy of the third party supplier in addition to a service fee of Rs. 1,000/- per change per person.
3) Cancellation and Refunds
Cancellations must be made in writing and signed by the tour participants. In the event that a tour participant cancels his / her reservation, cancellation penalty will apply as follows. The reservation deposit of 25% will not be refunded in case of any cancellations and will be forfeited.
|30 DAYS BEFORE DEPARTURE||29-15 DAYS
6 DAYS BEFORE
|LAND TOURS||75% refund||50% refund||25% refund||No refund|
Note: Some third party suppliers have more stringent cancellation/refund policies than others. In such cases, the same will be communicated to the traveller/s.
Air ticket cancellations: Rs.1000/- per ticket will be charged as service fee over and above the airline cancellation fees varying from airline to airline and type of fare purchased. Please do check with us for air ticket cancellation penalty before buying air tickets to avoid any disputes.